The problem

The spreadsheet is where compliance goes to die.

Every training provider knows the file. Forty tabs, three owners, no audit trail — and an expired certificate nobody noticed until the client asked for it.

Risk

Expiries slip through

Nobody re-checks 2,000 rows every Monday. Certificates lapse silently, and you find out when a worker is turned away at the gate.

Hours lost

Certificates made by hand

Copy the name, paste into the template, export the PDF, email it, file it. Multiply by every delegate on every course, forever.

Audit pain

No proof when it matters

An auditor asks who issued a certificate and when it was amended. The spreadsheet has no memory — you have no answer.

What Sentinel does

Three jobs, done completely.

01 / COMPLETION TRACKING

Every record, every company, one live register.

Log a course completion once — Sentinel keeps the permanent record with recipient, company, trainer, category, issue and expiry dates. Filter, search and export the entire register in seconds.

Client companies and trainers managed in one place
Bulk CSV upload with a ready-made template
Full-register CSV export and bulk PDF (ZIP) downloads

Sentinel records register — searchable list of certificates with status badges

Live register

02 / ISSUANCE + QR VERIFICATION

Certificates issue themselves — and anyone can verify one in 5 seconds.

Saving a record generates a branded PDF certificate with its own serial number and QR code. Scan the code — or type the number into the public portal — and get an instant VALID / EXPIRED / REVOKED answer.

Branded certificate templates with your logo & signature
Public verification portal — no login needed
Forgery-resistant: the certificate points back to the source record

Public QR verification portal showing a VALID certificate result

Public verify portal

03 / EXPIRY ALERTS + AUDIT-READY REPORTS

Know what expires before it expires.

The expiry dashboard watches every certificate for you — 30, 60, 90 days out — and reminders go to the companies that need to rebook. Every action in the system lands in an exportable audit log.

Expiry dashboard with rolling 30/60/90-day windows
Company renewal reminders, triggered when you need them
Tamper-evident audit log with CSV export for inspections

Sentinel expiry dashboard showing certificates due for renewal

Expiry radar

Everything inside

It's not a feature list. It's the whole back office.

All of this is live in Sentinel today — no roadmap promises.

📇Records registerCreate, edit, search and filter every training record.

📜Auto PDF certificatesGenerated on issue, with serial number and QR code.

🔎Public verification portalAnyone can check a certificate — no account needed.

⏰Expiry dashboardRolling 30/60/90-day view of everything due to lapse.

📨Renewal remindersPrompt client companies before certificates expire.

📤Bulk CSV uploadImport hundreds of records at once from a template.

🗂️Bulk ZIP downloadsExport batches of certificate PDFs in one archive.

🎨Certificate templatesBranded designs with logo, signature and layout preview.

🏢Companies CRMClient companies with contacts, notes and their records.

👷Trainer registryAccredited trainers linked to every record they sign off.

🧾Audit logEvery action recorded, filterable and exportable to CSV.

👥Staff & permissionsInvite team members with role-based access control.

🔍Global searchFind any record, company or trainer instantly.

🪄Onboarding wizardGuided setup gets you issuing on day one.

📅Categories & validityCourse categories with default expiry rules built in.

💳Subscription billingSelf-serve plans and payment handling built in.

Get started

Ready to retire the spreadsheet?

Tell us a little about your training operation and we'll show you Sentinel running on your kind of data.

→ 01A working demo, not a slide deck — you'll see the live product.
→ 02Bring your spreadsheet. We'll show you how bulk import swallows it whole.
→ 03No pressure. If it doesn't fit, we'll tell you.

Automate training records, certificates & compliance — retire the spreadsheets.